What is a profesiogram and how to create it step by step?

It is important to have clarity of ideas during the personnel selection process in order to find the ideal candidate who meets the company's needs. In this sense, the profesiogram is a very useful tool, but it is necessary to know exactly what it is.

What is a profesiogram?

A profesiogram is a certificate that details the functions, skills, and abilities that an employee must have to perform a particular job. It is essential that this document be accurate and concise. In addition to being a tool commonly used in the human resources departments of companies, a profesiogram is relevant in legal cases where a permanent disability pension is requested. In such situations, applicants must request the profesiogram from their employer, and it must describe in detail all the functions that the employee performs in their work. If it is a small or medium-sized company, it is most common to request the certificate from the manager or supervisor. However, in large companies, it is ideal to speak with the head of the human resources department so that they take charge of creating and providing the profesiogram.

The profesiogram, a key aspect of selection processes.

When a job opening is published, the Human Resources department receives candidates, and to select them properly it is necessary to have a clear profesiogram. With this document, the team can begin to discard or accept the most suitable profiles according to the objectives previously established in the document. This helps to reduce the number of participants in the subsequent stages of the selection process. The subsequent interviews or group activities are carried out with the candidates who best fit the criteria of the profesiogram. In addition, the profesiogram helps to identify the occupational hazards associated with a job position and allows the company to address them appropriately to avoid possible consequences.

Types of profesiograms.

Profesiograms are flexible documents that vary according to the interests of each company and do not have a fixed structure. However, at least two models can be used to find the right candidate: the factor-based profesiogram and the competency-based profesiogram.

Factor-based profesiogram.

The factor-based profesiogram details the characteristics that the company is looking for in candidates, including abilities in various aspects such as psychological, physical, and professional. In addition, it is suggested that the document include the education, knowledge, and motivational aspects necessary for the position. The goal is to clearly define what is being sought in order to find the right candidate.

Competency-based profesiogram.

The competency-based profesiogram evaluates whether the candidate has the necessary skills for the job, and not only their knowledge and competencies. It also evaluates whether the candidate can apply their skills in the specific context of the job, which will determine their ability to perform successfully.

Benefits of developing a profesiogram.

Although small and medium-sized businesses do not usually have a profesiogram, in large organizations it should be mandatory due to the significant benefits it offers. Among them are:

Optimizes the recruitment process.

The profesiogram has the great advantage of improving the quality of job postings for human resources departments and candidates, and it also makes the selection process more efficient and precise. This allows for a more effective use of time and money during the onboarding process, resulting in a higher return on investment in hiring.

Reduces turnover rate.

Finding the ideal candidate means that they will not only have the necessary professional skills for the job, but will also fit in with the existing culture and work environment, work well in a team, and have effective communication. If the profesiogram has been done correctly, their values and interests will align with those of the company, significantly reducing the likelihood of the new employee leaving.

Supports career plans.

If we have a clear understanding of the impact, implications, pain points, and most common drawbacks associated with a position, we can find solutions to address the problems and encourage continuous improvement. The profesiogram allows for a detailed and accurate evaluation of a position, which facilitates not only the development of career plans so that employees can grow within the company, but also the alignment of those plans with training plans. These concepts are closely related to the employee experience and the employer's brand image, or employer branding.

How to create a profesiogram?

The profesiogram may seem like a complex tool for those who are not familiar with it, but it is actually simpler than it seems. Before starting to create it, it is important to keep in mind three key concepts: the role nomenclature, the role content, and the role requirements. Once these concepts are understood, you can proceed to create the profesiogram, with the following steps:

1. Synthesize information related to the profession, including its name according to established nomenclature, its social relevance, the needs of the position, required education, qualification level, and possibilities for development within the role.

2. Set out the work procedure, which involves answering questions about what the job comprises, its purpose, the resources used in the work process, and the results obtained. Also, describe the primary tasks, known as production characteristics.

3. Summarize the general and specific skills and knowledge necessary to fulfill professional duties, along with the requirements for impeccability and reliability in the operations performed. Also include the required health status and the physiological characteristics necessary for the position, such as possible medical contraindications.

To create a profesiogram, a psychological description of the job must also be provided, including its positive and negative aspects, specific difficulties, occupational hazards, benefits, and opportunities for personal expression. It is also important to consider aspects such as the type of communication, its frequency, and the required honesty or mediation. The profesiogram may include additional information, depending on the focus of the company or recruiter. These additional elements are important and relate to aspects such as: employment category, working hours, description of the work role, individual or team work, type of work schedule, work mode (in-person, remote, or hybrid), department or area, expected goals, physical and psychological conditions, aptitudes, abilities, skills, training, tools, responsibilities and obligations, occupational health risks, and sector, characteristics, and type of company.

Create a profesiogram template in Word.

A profesiogram template can be created in Word, including the worker's personal information, soft skills, job competencies, job description, and occupational hazards. The template allows you to replicate the content and adapt it to different job positions within the company. Although it may be complicated at first, by following the steps mentioned, the creation process will be simple.