Learn how to use Evalart
User guide to Evalart
Learn how to create assessments, build your tests, and review results in Evalart, step by step.
Assessments
Create an assessment
From the Assessments menu, create a new assessment by entering its name (for example, "Senior Java Developer") and a description. The name is what your candidates will see, so choose something clear and recognizable.
Once created, the assessment walks you through the next steps: choosing the tests you'll use and adding the people you want to evaluate.
Add tests to the assessment
In the Explore tests step, look for the tests you want to use to evaluate your candidates (for example, a technical programming test and an English test) and click Add Test to include them in the assessment.
You can combine several tests within the same assessment.
Add candidates
Add manually: enter each person's information one at a time.
Import from CSV file: upload a file with several candidates at once. The file must have the columns in this order: email address, first name, last name.
Select from database: choose candidates you already registered in other assessments.
Invite candidates by email
While you write the message, you can insert dynamic tags that Evalart automatically fills in for each candidate: {$links} (the links to the tests), {$person_name} (the candidate's name), {$sender_name} (your name) and {$company_name} (your company's name).
If you want to reuse this message in other assessments, save it as an email template. The editor shows you how the message will look as you write it.
Share an open link (without individual invitations)
If you don't want to invite candidates one by one — for example, if you're posting an open listing on a job board — you can generate a shareable assessment link. Anyone who accesses that link can register and take the tests directly, without you having invited them beforehand.
This link has a usage limit (available credits), which you can adjust based on how many responses you want to allow. Once the limit is reached, anyone who tries to access the link will see a notice that the test is no longer available.
Tracking candidates and tests
When you send a test to a candidate, their status updates automatically as they respond: it starts as created, then in progress, and finally completed. If you cancel a test before the candidate has started answering it, the credit used is returned to you automatically.
You can see each candidate's status inside the Candidates tab of an assessment. Also, all your candidates are available in the Candidates menu, where you can search for them and see which assessments they've taken part in.
If a candidate ran into a problem during the test, you can reset their test so they can answer it again from the start. This action can't be undone: any results they already had are deleted.
From your Home page you can see, at a glance, the most recently completed tests and your active assessments, with direct access to each one's results report.
Manually editing results
Some questions, like open-ended ones, require you to review and score the answer manually. To do that, use the Assign Score button on the test the candidate answered.
There you can set the final score for any question that needs it, edit the result description, and even correct the text of the answer the candidate wrote. The candidate's original answer is always kept, so you can restore it at any time.
Tests
Explore and use a test
All your tests and questions live in the Test library. Each test is shown as a card with its main information, from where you can:
See Details: opens all the test's information.
Preview: runs the test just as a candidate would see it.
Use Test: adds it to an assessment.
Share or Duplicate: if you want to modify a test that isn't yours, you can duplicate it to get your own editable copy.
Attributes of a test
When creating or editing a test you can set its name and description, the difficulty level (Easy, Medium, Hard, or Not Applicable), a time limit and a day limit to answer it, whether the candidate sees their final score when they finish, and the language it's shown in.
You can also set score ranges: a table that gives meaning to each possible score (for example, "15 to 20 points: advanced knowledge"), even per category if your test uses them. And you can organize your tests by family and subfamily, and choose the report format used to show its results.
Evalart automatically checks that your test is properly set up: if something important is missing to be able to use it, you'll see a notice about it.
Create or edit questions
You can choose from several question types depending on what you need to evaluate: short answer, paragraph, single-select multiple choice, multi-select checkboxes, video answer, linear scale, and programming questions automatically evaluated in different languages.
For each question you can set its family and subfamily, category, difficulty level, reference score and time, whether it's required or optional, additional informational text, and the correct answer. For programming questions, you can also choose the language and measure the performance of the code the candidate submits.
If you want to edit a question that isn't yours, click Paste to create your own editable copy, without affecting the original.
Test builder
The test builder is where you put together a test's content. Drag questions from the available list onto the test and back to remove them; the order you place them in is the order the candidate will see them.
You can adjust a question's score and time just for that specific test, organize your questions into sections (each with its own intro text), group several questions onto the same page, and use random questions to show each candidate only one out of a group of equivalent questions.
Below the list of selected questions you'll see running totals for score, time, questions, sections, and pages. And if you want to create a variant of the test without losing the original, you can duplicate it.
Reports
Reports by assessment, by test, and by candidate
From the Reports menu you can review the results of your evaluations, organized into three views: Tests (every answered test, with access to each individual report), Assessments (each assessment with the detail of its candidates, their status, the distribution of skills evaluated, and an overall completion summary), and Candidates (each person's history across the different assessments and tests they took part in).
Specialized reports
Besides these general reports, some test types have specialized reports — for example, for Cultural Fit tests, video questions, or psychometric tests — designed to better show the kind of information those tests evaluate.
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