Filing Clerk
Our team is looking for a Filing Clerk. The main goal of this position is to handle and organize documents and files to ensure information is accessible to the work team.
Responsibilities
Classify and organize documents and files according to established standards.
Maintain and update records and databases.
Coordinate and follow up on document and file requests and deliveries.
Support the preparation of reports requested by the company.
Manage work supplies, equipment, and tools.
Requirements
High school diploma in Archival Science, Administration, or related fields.
Knowledge of file and document management and organization.
Skill using office tools and technology (Office suite, email, among others).
Ability to work as part of a team and under pressure.
Availability to work full time.
If you meet the requirements and want to join our team, don't hesitate to apply! We offer a great work environment and opportunities for professional growth.
Interview Questions
What is your experience with file management?
The candidate is expected to describe in detail their previous experience managing files, including the type of files they've worked with, file sizes, and the tools and technologies they've used to organize them.
How do you ensure the accuracy and precision of records in a file?
The candidate is expected to describe the measures they've previously taken to ensure the accuracy and precision of records in a file, such as verifying and validating data and how they've handled errors.
What is your approach to categorizing and classifying files?
The candidate is expected to describe their approach to categorizing and classifying files, including the techniques and tools they use to make sure files are easily identifiable and accessible to those who need them.
How would you manage confidential and/or sensitive files?
The candidate is expected to describe their approach to handling confidential and/or sensitive files, including how they ensure security, privacy, and restricted access to files that need to be protected.
Could you explain your previous experience digitizing documents?
The candidate is expected to describe their previous experience digitizing documents, including the tools and technologies they've used to scan and file documents in digital format.
How do you make sure files are free of errors, such as missing pages or missing documents?
The candidate is expected to describe the measures they've previously taken to ensure files are complete and error-free; this may include cross-checking documents, implementing quality controls, and thoroughly reviewing records.
Can you share examples of how you've worked collaboratively with other departments to organize and share information?
The candidate is expected to describe how they've collaborated with other departments to ensure information is available and easily shared across the organization, as well as the tools and technologies they've used to facilitate this.
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